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Annual General Meeting

open letter

June 7, 2021

Dear Member,

A virtual PFC Special General Meeting (SGM) is scheduled for Wednesday July 7, 2021 at 7:00pm. Due to the complexities of hosting an online meeting, we require members to register in advance using the SGM Registration Form. If you wish to appoint a proxy to attend on your behalf, please complete the Proxy Form.

Members who submit an SGM Registration/ Proxy Form, no later than June 30, 2021 will be sent the invitation and sign in details.

This meeting is scheduled to seek membership approval of:
    - the appointment of the PFC fiscal 2021 external auditor
    - a Board of Directors restructure in preparation for our nomination and appointment process at the 2021 AGM to be held later this year.

Please plan to attend; your vote and participation are important to us.

Ed Whitehead
Executive Vice President
Pickering Football Club

SGM ATTENDANCE & VOTING INSTRUCTIONS

SGM Registration Deadline:
Due to complexities of hosting an online SGM meeting, we require members to register in advance.

Only Members who submit the SGM Registration/ Proxy Form no later than June 30, 2021 will be sent an email with details of the Webex meeting link for the SGM.  

Please Be on Time:
The Webex meeting room for the SGM will open at 6:30pm EST (you will initially be placed in the waiting room) and the SGM will begin promptly at 7:00pm.  It is recommended that members plan to arrive no later than 6:45pm EST in order to ensure the meeting can start on time with quorum established and that voting members are confirmed as being in attendance.

Be Prepared to Identify Yourself:
Members must identify themselves. The best way to do this is to have your first and last name set-up on your Webex video screen as you enter the meeting. You can do so by clicking on the <name> in the top left corner and making the change. You may be asked to verbally identify yourself so please listen for your name.
     
Quorum Will Finalize the Voting List:
As quorum is established, the Voting List will be updated to reflect actual voting members present.  Once completed, the voting list is finalized and will not be altered.
     
Changes to the voting list will not be accommodated after the establishment of quorum.  Late arrivals to the meeting will not be eligible to vote.

How to Vote:
We will be using the chat capability of webex to tally votes.  Our scrutineer will read that motion and then ask members to submit their vote through chat.

The most straight forward way to attend this meeting is using a desktop/laptop computer with a web browser.

 

Webex image only.  Not a link.

Webex image only. Not a link. Please click the link below.

How to Use Webex

Webex is a web-based video conferencing tool that is used for online meetings. Participants receive a Webex web link via email that will allow them to join the online meeting.  Participants should have their computer microphone and audio enabled, and a video camera so that other participants can see them on the call. This is the same video conferencing tool that the Club has been using for online training. 

For those that are new to Webex, here is a helpful video tutorial for you to watch:



Page Updated on: April 21, 2021